Dearest members,
We’ve arrived to that time of the year where YOU get a chance to be part of the MUMSU committee! That’s right… MUMSU’s AGM 2011 is just around the corner and we would like to invite all of you to run for a position to be a 2011/2012 MUMSU committee member! Here’s your chance to serve for MUMSU, build your leadership skills and at the same time have fun! Oh, and not to forget all the unforgettable memories you’ll be creating throughout the year! :]
Details of the event:
Date: 8th September 2011
Time: 6pm
Venue: R3, Rotunda (Building 8)
If you’re interested in running for a position, please do send us an email with your name and contact details, which post(s) you’re running for and why.
Send it in to mumsuclub@mumsu.com by the 30th August 2011, 9pm! No nominations will be accepted after this date, so do make sure you send it in before then. (and NO, you may not use Malaysian timing as an excuse :p)
Candidates are required to attend a pre-AGM briefing on the 31st August 2011, at 5pm. More details of the briefing will be released upon receiving your letter of interest.
Details of the available positions are as outlined below! :)
Terima Kasih!
Ps: There will be FREE PIZZAS AFTER THE AGM! :D can I hear a woot woot!!
Here are the list of available positions:
President
The duties of the President shall be to
(i) preside as chair over committee meetings and General Meetings;
(ii) attend meetings of the Clubs & Societies Council, vote in the interests of the club, and report outcomes to the committee;
(iii) co-ordinate the activities of the committee;
(iv) represent the club, and act as its spokesperson, to the Clubs & Societies Council, MSA, the University and other bodies, as appropriate;
(v) submit reports to committee meetings, as appropriate; and
(vi) submit an annual report to the AGM.
Vice President
The duties of the Vice President shall be to
(i) attend committee meetings and General Meetings;
(ii) preside as chair over committee meetings and General Meetings, in the absence of the President;
(iii) assist the President in her/his duties;
(iv) perform the duties of the President if that office is vacant; and
(v) perform other duties, as the committee may resolve.
Secretary
The duties of the Secretary shall be to
(i) attend committee meetings and General Meetings;
(ii) prepare agendas and minutes, and serve notice as prescribed, for General Meetings and committee meetings;
(iii) act as Returning Officer for club elections, as appropriate;
(iv) ensure that an up-to-date membership register is maintained;
(v) regularly check the club’s mail box and electronic mail account, supplied by the Clubs & Societies Council, for incoming correspondence;
(vi) ensure that inwards and outwards correspondence for the club is handled correctly and in a timely manner; and submit an annual report to the AGM.
Treasurer
The duties of the Treasurer shall be to
(i) attend committee meetings and General Meetings;
(ii) keep the club’s financial books in order, in accordance with the requirements of the Clubs & Societies Council;
(iv) prepare a club budget,
(v) collect and bank all income in the club’s bank account;
(vi) prepare the club’s financial books for audit, semi-annually;
(vii) submit a financial report to the AGM; and
(viii) liaise with the Clubs & Societies Council on any financial requirements.
Editor
The duties of the Editor shall be to
(i) ensure the regular issue of the newsletter;
(ii) structure the Newsletters in a manner as to further and reflect the aims and objectives of the club; and
(iii) help in designing any forms of computer graphics desired by the club.
Information Officer
The duties of the Information Officer shall be to
(i) coordinate all talks, forums and information sessions organized by MUMSU;
(ii) handle and moderate publicity relating to MUMSU activities; and
(iii) assist the editor.
(iv) maintain the MUMSU blog and the MUMSU facebook page
Sponsorship Officer
The duties of the Sponsorship Officer shall be to
(i) obtain sponsorship, either financial or non-financial, to help facilitate
(i) the organization of events and the union in general; and
(ii) ensure that the best interest of both the sponsors and the members
Activities Officer
The duties of the Activities Officer shall be to
(i) Co-ordinate events and activities for the union
(ii) Be pragmatic in the organization of events and ensure the objectives of the club are met
Photography Officer
(i) Take pictures of MUMSU events
(ii) Upload the pictures to the MUMSU blog and MUMSU's facebook page
(iii) Assist the Information Officer in his task of maintaining the MUMSU blog and the MUMSU facebook page
(iv) Assist in any portfolios when needed
Love, MUMSU